Administrative Assistant

Summary:

The Administrative Assistant will provide friendly and efficient service to customers, vendors, and guests, telephone, and other communication methods as required. The role involves performing a variety of supportive administrative tasks, including managing schedules, document imaging/scanning, coordinating events, handling correspondence, and maintaining office records. The Administrative Assistant will also assist with special projects and provide work overflow support to staff members as needed. Pay: $20.00 – 24.00/ hour. The pay rate is subject to experience and qualifications. Benefits: 401(k) - 401(k) matching - Dental insurance - Health insurance - Paid time off

Duties and Responsibilities:

• Greet and welcome visitors in a courteous and professional manner.
• Manage incoming calls and route them to the appropriate person or department.
• Register and sign in visitors, issue visitor badges, and notify appropriate staff members of visitor arrivals.
• Maintain a log of visitor arrivals and departures, ensuring security protocols are always followed.
• Maintain office supplies inventory by checking stock levels, anticipating needs, and placing orders as necessary.
• Ensure the office environment is clean, organized, and presentable at all times.
• Supply information to callers, relay messages, and announce visitors.
• Maintain and update electronic and physical filing systems, ensuring documents are filed accurately and securely.
• Enter data into databases and spreadsheets, ensuring accuracy and completeness.
• Manage incoming and outgoing mail, packages, and deliveries.
• Prepare, scan, and shred documents for departments as assigned.
• Coordinate for meetings that require food and beverages.
• Assist Accounting in processing BBW Woodworks and Bayer Trucking checks.
• Expected Hours 32 - 40 per week

Knowledge, Skills, and Abilities:

• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Strong organizational and multitasking abilities, with the ability to prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy in handling administrative tasks.
• Ability to remain calm and composed under pressure and effectively manage challenging situations.
• Adaptability and flexibility to accommodate changing priorities and requirements.
• Problem-solving skills to address issues and find solutions proactively.
• Team player attitude with a willingness to collaborate and support colleagues as needed.

Credentials and Experience:

• High School Diploma
• 1-year experience in an administrative role or similar capacity.