Administrative Assistant
Employment Type: Full Time
Summary:
The Administrative Assistant will provide friendly and efficient service to customers, vendors, and guests, telephone, and other communication methods as required. The role involves performing a variety of supportive administrative tasks, including managing schedules, document imaging/scanning, coordinating events, handling correspondence, and maintaining office records. The Administrative Assistant will also assist with special projects and provide work overflow support to staff members as needed. Pay: $20.00 – 24.00/ hour. The pay rate is subject to experience and qualifications. Benefits: 401(k) - 401(k) matching - Dental insurance - Health insurance - Paid time off
Duties and Responsibilities:
- Greet and welcome visitors in a courteous and professional manner.
- Manage incoming calls and route them to the appropriate person or department.
- Register and sign in visitors, issue visitor badges, and notify appropriate staff members of visitor arrivals.
- Maintain a log of visitor arrivals and departures, ensuring security protocols are always followed.
- Maintain office supplies inventory by checking stock levels, anticipating needs, and placing orders as necessary.
- Ensure the office environment is clean, organized, and presentable at all times.
- Supply information to callers, relay messages, and announce visitors.
- Maintain and update electronic and physical filing systems, ensuring documents are filed accurately and securely.
- Enter data into databases and spreadsheets, ensuring accuracy and completeness.
- Manage incoming and outgoing mail, packages, and deliveries.
- Prepare, scan, and shred documents for departments as assigned.
- Coordinate for meetings that require food and beverages.
- Assist Accounting in processing BBW Woodworks and Bayer Trucking checks.
- Expected Hours 32 - 40 per week
Knowledge, Skills, and Abilities:
- Excellent communication and interpersonal skills, with a friendly and professional demeanor.
- Strong organizational and multitasking abilities, with the ability to prioritize tasks in a fast-paced environment.
- Attention to detail and accuracy in handling administrative tasks.
- Ability to remain calm and composed under pressure and effectively manage challenging situations.
- Adaptability and flexibility to accommodate changing priorities and requirements.
- Problem-solving skills to address issues and find solutions proactively.
- Team player attitude with a willingness to collaborate and support colleagues as needed.
Credentials and Experience:
- High School Diploma
- 1-year experience in an administrative role or similar capacity.
To Apply...
To apply for this position, please submit resume and cover letter to the email address below:
Or apply in person at:
Date Posted: 04/23/2024